General Guidelines

1. You must be a University of Michigan Student, Staff or Faculty member.
2. If not affiliated with the university, your event must be specially directed toward benefiting the North Quad and University community and have a University of Michigan sponsor.

North Quad programming is happy to discuss event options with organizers, however it is the responsibility of the organizers to manage the event. Organizer responsibilities include:

• Must contact the NQ Event Programming and Media Assistant at least 72 hours before the event to finalize tech details. All requests made after the deadline cannot be guaranteed to be filled.

• Event filming and photography

• Public Performance Rights for film screenings

• Event setup and cleanup (additional details below)

• Event promotion, fliers and announcements should be shared with the North Quad Programming Coordinator no later than one week in advance of the event.

• Catering arrangements and delivery

1. North Quad building stakeholders. This includes students, faculty and staff from the North Quad Residential Community, Global Scholars Program, Max Kade House, Language Resource Center, Sweetland Center for Writing, Communication Studies, School of Information and Screen Arts & Cultures.
2. University of Michigan students, faculty and staff, including departments, programs and student organizations.
3. Ann Arbor community members with a University Sponsor (see eligibility above).

Level 1: Can reserve up to 2 years in advance.

Level 2: Can reserve starting 1 week after the first day of classes for the Fall semester.

Level 3: Should contact the NQ Technology Coordinator to discuss options. (Generally, reservations outside of the current semester are not permitted.)

Space 2435 and the Media Gateway can be reserved in advance for events that align with the vision of each space. Please view Spaces for more information about the rooms and their features. The Media Gateway and Space 2435 study rooms are available on a drop-in basis and cannot be reserved in advance.

Tentative reservations are unacceptable. Reserving space as a backup takes away the opportunity for others to use it. Event cancellations must be made a week in advance of the event date. If your cancellation is made less than a week before your event or you do not show up for your event, the shortcode on file will be charged $100.

The two fire exits must not be blocked. There is one double door exit on the west side of the room and another single door on the north side of the room. These doors must be kept clear at all times. They should not be obstructed by tables, chairs or any type of signage or board.

It is possible for an eligible group/individual to use Space 2435 on a drop-in basis. If the room is available, the room can be used for casual use, such as small informal group or class meetings, quiet study time, or interaction with the space technology or rotating exhibitions. The sponsor for a non-University group MUST be present at all times.

• Space 2435 and the Media Gateway are limited-service spaces. It is the responsibility of the event organizer to set up and clean up their event and to make sure that they have everything that they need before our Tech Team member leaves.

• Cleaning includes wiping tables free of spills, sweeping the floors and mopping when necessary, and discarding all trash in the trash bins.

• Filled trash bags and larger trash items should be disposed at the North Quad Loading Dock, which is located halfway down the hall between Space 2435 and the Dining Hall on the right.

• Cleaning supplies are stored in the white cabinet located in front of the south windows in Space 2435.

• There are two standard trash bins and one recycling bin provided in Space 2435. If additional trash receptacles are needed, event organizers should submit a completed Plant Operations Work Order to the Plant Operations Call Center (326 East Hoover Street – 1002) or Fax: 763-2932 with their request. Additional trash receptacles may require a fee.

• Please do not pour pop/coffee/soup/other food items in the bathroom sinks or drinking fountains outside of Space 2435. The water pressure is not enough to thoroughly flush things down the drains, therefore they get stuck, and create a drain backup.

• Upon completion of an event, organizers are required to stack the chairs on the chair dollies and return them with the tables to the south side of the room next to the moveable whiteboard walls.

• Decorations, flyers, etc. can be attached to walls with blue painter’s tape and push-pins only. Do not adhere anything to the north projection wall. All decorations must be removed upon completion of use.

• Candles and open flame are prohibited.

• Please exercise care during setup and cleanup. Do not stand on tables or chairs. Be alert to slippery floor surfaces during cleaning.

• Failure to clean and ready a room for subsequent use will result in cleaning charges that will be billed to the group or the individual user. Damage to rooms or furniture will also be billed to the group or the individual user. Repeated incidents of failure to clean, or damage by a group or an individual may result in denial of future reservation privileges.